Renewal of firm registration as approved supplier

Renewal of firm registration as approved supplier

i)Six months before the scheduled expiry of firm?s registration, Computer print out will be sent to
the firm which shows compliance of supply orders for stock and Non-Stock items pertaining to the
review period. Firm will be asked to submit supply position against each order, NSIC / DGS&D /
Rlys Certificate ( if applicable) and to explain if performance is Nil. Standard Format No.7< will be
used in this case.
ii) If firm fails to submit a reply to above letter or gives unsatisfactory reply, a show cause notice in
Standard Format will be issued to the firm with the approval of COS. FA&CAO(S) will be asked to
confirm regarding RP/GD dues or any other recoveries outstanding against the firm.
iii) File (duly filled in Standard Format No.8) will then be put up to respective JAG/SG Officers
controlling trade group for which the firm is registered for their recommendation to renew
registration. These Officers will give recommendations with reasons thereof and non-speaking
recommendation (without reason) shall not be recorded. Renewal will be granted with the
approval of COS.

v) Any other instructions given by COS like calling of firm?s representative, calling additional 

information form the firm or specific instructions to JAG/SG officers then the same shall be 

complied with and outcome will be put up to COS for decision.

vi) Renewal will be for a period of THREE YEARS as per Railway Board?s orders. 

Performance /Participation of vendor will also be considered for deciding renewal period.